Room Set Up Form

Event Title
Department/Group Name
Contact Person Contact Person First Last
Contact Email
Contact Phone Number Contact Phone Number - ### - ### ####
Event Information
Room Name or Number
Event Date Event Date / MM / DD YYYY
Day of the Week
Start Time Start Time : HH MM AM/PM
End Time End Time : HH MM AM/PM
Number Attending (estimate)
Table and Chair Setup (refer to the above chart)

Table and Chair Setup (refer to the above chart) A. Conference B. Hollow square C. Semi-circle of chairs D. Circle of chairs E. U-shaped F. Theater style G. Banquet Style (rounds or square TBD) H. Classroom Style I. Empty Room J. Other
J. Other - Please describe needs below
Number of 60" Round Tables (fits up to 8 chairs)
Number and Setup of 6 ft. Rectangular Tables

Number and Setup of 6 ft. Rectangular Tables Registration Panel Catering Other
How Many Registration Tables?

How Many Registration Tables? One Two
How Many Panelists Will There Be?
How Many Catering Tables?
Other - Please describe table purpose below
Number of High Top Round Tables (max of 4, based on availability)
Coat Rack Needed?

Coat Rack Needed? Yes, I would like a coat rack set up
Number of easels
Podium Needed?

Podium Needed? Yes, I would like a podium set up
Additional Notes or Requests
(Please use this section to provide additional details about your event setup.)
If you have the same set up for several dates or times, you can note the additional dates and times to repeat in this box.
Type the letters you see in the image below.